“Ayrshire College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the college's procurement strategy and financial regulations.”
The Procurement Strategy, endorsed by the Executive Management Team, sets out the procurement direction of Ayrshire College. The strategy is subject to ongoing development and shall evolve in line with local, regional, sectoral and national procurement initiatives.
Ayrshire College’s Annual Procurement Report for the period 1 January 2017 to 31 July 2018 can be found here
Procurement within the College is devolved to departments. However, the overall remit of Procurement is structured as follows:
Michael Breen, Vice Principal- Finance and ICT
James Thomson, Director of Finance and Student Funding
Kathleen Harper, Procurement Manager
Ayrshire College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for Universities and Colleges. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland. Ayrshire College procures from these contracts where possible.
The College also has access to the following :
Where the College requires to procure goods, services or works that are not covered by Framework Agreements set up by the above, the College complies with the following procedure:
Ayrshire College advertises all tenders above £50,000 through the Public Contracts Scotland Advertising Portal. The PCS Portal is also used for smaller value tenders and/or Quick Quotes.
Ayrshire College current contracts can be viewed at Ayrshire College Contracts Register
Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.
Ayrshire College is committed to achieving sustainable procurement through an on-going process of developing procurement procedures with all elements of the supply chain to ensure social, ethical and environmental criteria are integrated into contracts aimed at achieving best value by:
The College issues Purchase Orders to inform suppliers of our requirements and as authorisation for them to proceed with the requirement. Under no circumstances should any goods, services or works be provided unless you are in receipt of an official Ayrshire College Purchase Order.