Procurement

Ayrshire College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the College's Procurement Strategy and Financial Regulations.

Procurement Strategy

The Procurement Strategy, endorsed by the Executive Management Team, sets out the procurement direction of Ayrshire College. The strategy is subject to ongoing development and shall evolve in line with local, regional, sectoral and national procurement initiatives.


Procurement Structure

Procurement within the College is devolved to departments. However, the overall remit of Procurement is structured as follows:

Michael Breen, Vice Principal- Finance and ICT

Alistair Gordon, Director of Finance and Student Funding

Kathleen Harper, Procurement Manager       
Email: kathleen.harper@ayrshire.ac.uk


Supplying Ayrshire College

Ayrshire College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for Universities and Colleges. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland. Ayrshire College procures from these contracts where possible.

The College also has access to the following :

  • UK Higher and Further Education Framework Agreements
  • Scottish Government Procurement Services Framework Agreements
  • National Public Sector Framework Agreements

Where the College requires to procure goods, services or works that are not covered by Framework Agreements set up by the above, the College complies with the following procedure:

  • £0-£5,000 – 1 quote
  • £5,001-£25,000 – 3 written quotes
  • £25,001 - £164,176 – Competitive Tenders
  • Above £164,176 (goods and services)- EU Tender
  • Above £4,104,394 (works) – EU Tender

Public Contracts Scotland Advertising Portal (PCS)

Ayrshire College advertises all tenders above £50,000 through the Public Contracts Scotland Advertising Portal. The PCS Portal is also used for smaller value tenders and/or Quick Quotes.


Contracts Register

Ayrshire College current contracts can be viewed at Ayrshire College Contracts Register


Sustainable Procurement

Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.

Ayrshire College is committed to achieving sustainable procurement through an on-going process of developing procurement procedures with all elements of the supply chain to ensure social, ethical and environmental criteria are integrated into contracts aimed at achieving best value by: 

  • Adopting the APUC Supply Chain Code of Conduct as part of our commitment to conducting procurement activities in a socially responsible manner, see Supply Chain Code of Conduct
  • Using the Sustainability Test for contracts over £50,000.
  • Considering the whole life cost of goods and services procured
  • Considering the environmental and social impact of goods and services in the tender process
  • Communicating and promoting sustainability to all employees and ensuring that it is included in the tender process
  • Using the Public Contracts Scotland Advertising Portal for goods and services above £25,000

Other Useful Procurement Information

The College issues Purchase Orders to inform suppliers of our requirements and as authorisation for them to proceed with the requirement.  Under no circumstances should any goods, services or works be provided unless you are in receipt of an official Ayrshire College Purchase Order.


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