Student Engagement and Payment

Ayrshire College operates policies that are designed to support our students. Continued financial support from Bursary, Education Maintenance Allowance (EMA), Childcare and Discretionary funding is not based on attendance alone but a combination including continued engagement, progress and conduct. 

What HAPPENS IF i STrUGGLE TO CONTINUE TO ENGAGE IN MY COURSE?

Payment periods are monitored on a regular basis before each instalment is paid. You are expected to fully engage with your College course at all times and register marks may consist with both days you are in class and days you are unable to attend however these have been authorised with a self-certification or an authorised mark by your lecturer.  Days you are not in attendance may be authorised due to your continued engagement. 

An absence is deemed to be any day where you have not been authorised to be absent by your lecturer. You will be allowed up to a maximum of three absences in each semester but only for days you are unwell or unable to attend due to an unexpected emergency (a self-certificate must be submitted online). Self-certificates are not transferable into a new semester. 

If you are having difficulties then please speak to a member of Student Funding or your Student Services Advisor who will be able to offer advice and support.

 

How does unauthorised absences impact on my payments?

If you have unauthorised absences for any monitoring period and have disengaged from your course work, you will be advised your payments have been withheld via your College email or text message.

Payments will only be withheld for the weeks that you have unauthorised absences and you have disengaged. You will also be advised of the cut-off date that a self-certificate needs to be submitted to ensure you receive your payments.

Please ensure that you access your College email regularly and provide your current mobile number to ensure you receive all notifications.

Please remember you must submit a self-certificate for release of payment within two weeks of the withheld date. Any entitlement to funds after the two week period will be withdrawn. 

  

How do I access my attendance record?

You can access your attendance record at any time even if you are not in College on My Ayrshire College https://ayrshire.myday.cloud/dashboard/student.  From here, you can also submit a self-certificate if you have not been in attendance. This must be done prior to published cut-off dates. 

 

How do I find out about payment dates and attendance periods?

The payment dates and monitoring periods subject to each fund (please click on link and select relevant schedule)

 

Payment Schedules  

Bursary

Bursary August to June - 41 weeks

Bursary August to January - 21 weeks

Bursary January to June - 20 weeks

 

EMA

EMA August to June – 36 weeks

EMA August to January - 18 weeks

EMA January to June – 18 weeks

 

Childcare

Childcare August to June – 36 weeks

Childcare August to January – 18 weeks

Childcare January to June – 18 weeks

 

Discretionary

Discretionary August to June – 41 weeks

Discretionary August to January – 21 weeks

Discretionary January to June – 20 weeks

 

Travel

Travel schedule

 

 

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