Before the Ceremony

What You Need To Do Now

Please carefully read the information in this pack and, using the step by step guide on page 9, log on to www.edeandravenscroft.com and do the following:

• Confirm your attendance
• Hire your gown
• Book photographs (if required)
• Book ceremony tickets
• Tell us if you and your guests are attending the celebration buffet and any dietary requirements
• Tell us if you or your guests have any special access requirements e.g. wheelchair access, mobility problems, hearing impairments, health issues, etc.
• Tell if i you have read the Graduation Privacy Notice and if you agree to the conditions

You will need your Scottish Candidate Number, which can be found at the top of your letter, to log on.

You must do this before MONDAY 14 OCTOBER or you will not be able to attend the ceremony.

If you have any problems please contact the Events Team on 01563 495 035.

To download or print the full graduation pack please click here.

Gowns

Students eligible for awards should wear the appropriate gown and hood. These can be hired from Ede and Ravenscroft and cost £25.If you prefer you can book via the Ede and Ravenscroft call centre on 01223 861 854. Gowns booked via the call centre will be charged at a higher rate to cover administration costs.

Photographs

Ede and Ravenscroft will be available at the Kilwinning Campus on the day of the ceremony for photographs. It is best to book photographs in advance. Those who do not pre-book may still be able to request these on the day. Price options are available on the Ede and Ravenscroft website.

Tickets

You can purchase up to four tickets for your guests. Adult tickets cost £8.00 each and tickets for under 16’s cost £5.00 each. Graduates do not need a ticket for themselves. Children under the age of two are free and must sit on someone’s knee.

Additional tickets may be available from Tuesday 15 October 2019 from 9am. If available, these will be issued on a first come, first served basis. To avoid disappointment we recommend that you book these as soon as they are released.

The latest you can purchase extra tickets is Friday 1 November 2019. We may close the sale of extra tickets before this date if tickets sell out.

Please ensure that you print your tickets. Guests should present them to a member of staff at the Grand Hall entrance.

Celebration Buffet

You must tell us if you and your guests will be attending the buffet after the ceremony. This is free of charge to all graduates and guests. You should indicate whether you or your guests have any specific dietary requirements.

Access Requirements

If you or one of your guests have any specific access requirements, mobility problems, hearing impairments or health issues please provide details to allow appropriate arrangements to be made. If you have any concerns please contact the Events Team on 01563 495 035.

Personal Data

Please see the Privacy Notice to see why we collect and handle your data.

Unable to Attend

If you are unable to attend the ceremony your commemorative certificate will be posted out to you after the event.

On the Day

• Collect your gowns – from 5.30pm
• Registration opens – 6.00pm
• Gown collection closes - 6.20pm
• Registration closes – 6.30pm
• Guests must be seated – 6.45pm
• Ceremony duration – 7.00pm – 8.00pm (approx)

Gowns

Gowns must be collected from the Partnership Centre in the Kilwinning Campus, prior to registering at the Abbey Church. Gowns will not be available from the Abbey Church on the day of the ceremony. You may require two safety pins to secure your gown.

At the Abbey Church

The registration desk at the Abbey Church will be open from 6.00pm to 6.30pm. You must register on arrival. Students must be registered no later than 6.30pm.

Tickets

Please ensure that you print your guest tickets and bring them along with you. Guests should present them to a member of staff at the entrance of the Abbey Church. Tickets will be emailed to the email address you used when buying tickets. You should receive these on Monday 4 November, please also check your junk mail for these. If you do not, please contact the Events team on 01563 495 035.

Personal Belongings

Please do not bring personal belongings to the Abbey Church as there is no cloakroom, and you may not return to the same seat after receiving your award. We suggest anything you do bring should be left with your guests.

The Ceremony

College staff will direct you to a seat labelled with your name. All graduating students are seated in the same order as listed in the programme. It is therefore very important that you do not change seats as this could result in disruption of the ceremony and graduates receiving the wrong certificate.

Once the ceremony has commenced staff will ask you to leave your seat and form a queue at the side of the Church.When your name is announced, walk onto the stage to receive your certificate from the Principal. You should then leave by the staircase on the opposite end of the platform.

After You Receive Your Award

College staff will direct you to your seat, where you should stay until the ceremony has finished. The seat you are allocated after the presentation of your award may not be the same one you had initially, so please do not leave any belongings.

Certificates

In the unlikely event that you receive an incorrect certificate, please accept the certificate presented to you and leave the platform as detailed above. At the end of the ceremony please notify a member of college staff.

The Procession

At the end of the ceremony, there will be a procession for all students from the Abbey Church back to the Kilwinning Campus. Graduates should remain seated until all guests exit the church to line the streets outside.

The procession will then be led by a piper to the cheers and support of your family and friends. You can meet up with your friends and family at the College.

You will be expected to take part in the procession, unless you are unable to do so.If you require any additional support please contact the Events Team on 01563 495 035 or events@ayrshire.ac.uk

Returning Gowns

You are responsible for ensuring that your gown and hood are returned to the Partnership Centre in the Kilwinning Campus no later than 9.30pm. Gowns and hoods cannot be left at the Abbey Church.

Dietary Requirements

When booking the celebration buffet, if you indicated that you or your guests have specific dietary requirements, a plate will be labelled with your name and put aside for you. Please speak to a member of the Hospitality Team when you arrive at the campus and they will let you know where to find your plate.

Prams and Pushchairs

Space at the Abbey Church is extremely limited, therefore we cannot accommodate prams or pushchairs in the building.

Toilet Facilities

We suggest that you use the toilet facilities at Kilwinning Campus before making your way to the Abbey Church. These facilities are extremely limited at the Church.

Ede and Ravenscroft ENET Instructions

We have included some extra information below to help you book tickets, gowns and photography online:
STEP 1: Go to www.edeandravenscroft.com
STEP 2: Click on the ‘Graduation Services’ tab and select ‘Hire or purchase academic dress’.
STEP 3: Type ‘Ayrshire College’ in the ‘Select your institution’ box and click find.
STEP 4: When it has found Ayrshire College, click submit.

This should then take you to the page below:

STEP 5: Fill in the boxes: ‘ID, Surname and Email’ (see note*) and Click the ‘Submit’ button (1) NOT the ‘Buy your graduation outfit’ button.
(Note: Your ID is not your student ID; it’s your Scottish Candidate Number (SCN) which you will find on your results or in the letter attached. If you are struggling to find this you can phone the Events Team on 01563 495035. If your SCN number starts with a zero, please try the number with and without the zero as in some cases the programme has removed the zero from the front. Your email address will just be your most up to date email – this will be used to send your e-tickets.)
STEP 6: The next page will come up with ‘Ceremony details’ – yours should say ‘You have been allocated to attend on: The Abbey Church (Kilwinning), 7 November 2019, 19:00.’ If this is the case then click the submit button.
STEP 7: The next page will show your award details (the College you studied at and the level and name of your award, e.g. HNC Social Care) – if this is correct then click the ‘Next’ button.
STEP 8: You will then be asked to create your account so that you can log in and out of the site at any time.
You should see this page:

STEP 9: Please make sure you tick the box above (2) confirming your attendance. When you do this it will allow you to click on the button in the picture ‘Click here to start your order’. (3)
STEP 10: You will then see the page below, fill in this page and continue on through the website to make your selections.

If you have any problems with this process please don’t hesitate to phone the Events Team on 01563 495 035.