WELCOME TO THE ICT SUPPORT SECTION

Below you will find a list of guides that will help you access the College systems as well as information on who you would contact for further support.  These guides are also available as a downloadable PDF which contains images to assist you. 

Please note the contact details are as follows

ICT Support

ictsupport@ayrshire.ac.uk

LRC

Lrc_kilwinning@ayrshire.ac.uk

Lrc_ayr@ayrshire.ac.uk

Lrc_kilmarnock@ayrshire.ac.uk

ICT Guides

ICT GUIDES What's in the guide

Logging in for the First Time

Follow this guide if you have never logged in to any of the systems before.  It assists you with setting up your security questions in case you forget your password and also to change your password from the default.

Accessing Citrix Desktop

Citrix Desktop allows you to access your College software from home.  If you are still having issues after following the guide, please contact ICT support for assistance.

Accessing College Email

Step by step instructions for accessing your College emails.  If you are still having issues after following the guide, please contact ICT support for assistance

Accessing OneDrive & Office 365

Your OneDrive is storage attached to your college email address. You can save to it and access work saved to it from any computer, at home or in college.  Office 365 gives you access to Microsoft apps like Word & PowerPoint online.  If you are unable to access OneDrive/Office 365  after following the guide please contact ICT support for assistance.  If you need assistance in using OneDrive or Office 365 after logging in please contact the LRC.

Change Your Password

Use this guide if you need to change your password.  Please note You need to change your password every 90 days.  If you are still having issues after following the guide, please contact ICT support for assistance.

How to Download Microsoft Office

Every student or member of staff can download Microsoft Office for free on up to 5 of your own devices.  If you are needing assistance with this, please contact the LRC.

Reset your Password

Follow this guide if you have forgotten your password and need to reset it.  If you are still having issues resetting your password after following the guide, please contact ICT support.

Setup Security Questions

If you have not already done so this guide assists you with setting up your security questions.  Setting up your security questions will allow you to reset your password if you have forgotten it.  If you are still having issues setting up your security questions after following the guide, please contact ICT support.

Connect to College Wifi

Provides information on how to access the College Wi-Fi when on campus.

Accessing myLearning

Step by step instructions for accessing myLearning.  If you are still having issues after following the guide, please contact digitalintegration@ayrshire.ac.uk  for assistance

myLearning FAQ

Some of the most commonly asked questions on myLearning answered.  If you are still having issues, please contact digitalintegration@ayrshire.ac.uk for assistance

Logging in for the First Time

This guide will direct you through logging in to your college account for the first time, setting a password and setting security questions.

Setting Security Questions

The first thing you should do when accessing your account for the first time is set up security questions. Setting questions that only you know the answers to will enable you to reset your password if you forget it or if it stops working.

Step 1: Open an internet browser, such as Chrome or Edge.

Step 2: In the browser window type www.office.com into the address bar at the top of the page. Press the enter key. A log in page will open.

Step 3: On the log in page, type your college email address. This is your student number followed by @ayrshire.ac.uk, for example: A0123456@ayrshire.ac.uk. Click Sign In or Next.

Step 4: Type in your default password. This is your date of birth, followed by Abc*, for example: 010903Abc*.

Do not include any dots or slashes and use only the last two numbers of the year, for example ‘03’, for ‘2003’. Don’t forget the * Click Sign in.

Step 5: You will be asked to provide more information to keep your account secure, click Next to set up your security questions.

Step 6: To set up your security questions, click to Set them up now

Step 7: Click on the down arrow in the question box and choose the question you want to answer from the list that appears. Type your answer into the box. You must choose and answer 5 questions. Your answers must be more than 3 letters long and they cannot be the same. Once you have answered 5 questions, click Save answers. On the next screen click the Finish button. 

Important! Take a note of your security questions & answers and keep this somewhere secure (we suggest on your phone). You will need these if you ever need to reset your password.

Watch this video for help with logging in to Ayrshire College for the first time.

Set Up Your Password

Now that you have set up your security questions you should change your password from the default to one only you know.

Step 1: In the browser window type http://selfservice.ayrshire.ac.uk/  into the address bar at the top of the page. Press the Enter on your keyboard.

Step 2: Click on Change Password

Step 3: Enter your college email address. This is your student number, followed by @ayrshire.ac.uk, for example: A0012345@ayrshire.ac.uk. Click Next.

Step 4: Type in your default password. This is your date of birth, followed by Abc*, for example: 010903Abc*.

Do not include any dots or slashes and use only the last two numbers of the year, for example ‘03’, for ‘2003’. Don’t forget the * Click Sign in

Step 6: Enter the default password again (date of birth, followed by Abc*) into the Old password box. Enter a password of your choice into the Create new password box. This must:

  • Be between 8-12 characters log
  • Must include a number and a capital letter (it may also contain a symbol)
  • It can’t be your own name or date of birth

Type your new password in again to the Confirm new password box. Click Submit. The password you have set is now your password to log in to college emails, My Learning (Moodle), online resources and a computer in the college.

Click here to view (and download) this guide in a pdf with images.

 

Accessing Citrix Desktop 

You can log in to your college desktop from your own computer to access all the software and files you normally access on a college computer. 

Logging in to Citrix

Step 1: Open an internet browser, such as Chrome or Edge. Do not use Internet Explorer! 

Step 2: In the browser window type https://storefront.ayrshire.ac.uk into the address bar at the top of the page. Press the enter key.

Step 3: Type your student number in the top box, and the same password you use to access your college email or My Learning (Moodle) in the bottom box. Click Log On

Step 4: On the next screen, click to Use light version

If you can’t see this option please go to the Troubleshooting section of this guide!

Step 5: Click on your desktop button to open it.

 

Open Desktop in Fullscreen

To make it easier to work on, you can maximise the desktop window so that it is all you can see on the screen.

Step 1: Click on the semi-circular icon in middle of the top of the screen.

Step 2: From the buttons that appear, click on the 4-headed arrow icon

Press the Escape (Esc) key on your keyboard at any time to return to your own computer screen.

 

Troubleshooting

If the option to Use light version is not available:

Step 1: Click on the cog icon in the top-right corner of the screen. From the menu that appears, click on Account Settings

Step 2: Click to Change Citrix Receiver (the last option on the page)

Step 3: You will then have the option to choose Use light version

You can return Step 5 to open your Citrix desktop.

 

Click here to view (and download) this guide in a pdf with images.

Accessing College Email 

Go to Microsoft Office Site

Step 1: Open an internet browser, such as Chrome or Edge.

Step 2: In the browser window type www.office.com into the address bar at the top of the page Press the enter key. A log in page will open.

 

Log in to College Email

Step 1: On the log in page, type your college email address. This is your student number followed by @ayrshire.ac.uk, for example: A0123456@ayrshire.ac.uk. Click Sign in or Next

Step 2: On the next page, type your password. Click Sign in. If you aren’t sure what your password is, please follow our Changing Your Password or Reset Your Password guides to find out how to create or reset your password.

Step 3: To open your email, click on the Outlook icon. Your email inbox will now open.

 

Click here to view (and download) this guide in a pdf with images.

Accessing myLearning

Go to myLearning Site

Step 1: Open an internet browser, such as Chrome or Edge. 

Before following the steps below please ensure you have your email address and password.  If you have never logged in before please follow our logging for the first time guide before proceeding.

 

Step 2: In the browser window type https://student.ayrshire.ac.uk/ into the address bar at the top of the page.

Press the Enter key on your keyboard. Now click on “Login using Office 365”.

A log in page will open.

 

Log in to myLearning

Step 1: On the log in page, type your college email address. This is your student number followed by @ayrshire.ac.uk, for example: A0123456@ayrshire.ac.uk.

Click Sign in or Next

Step 2: On the next page, type your password.

Click Sign in. If you aren’t sure what your password is, please follow our logging in for the first time or Reset Your Password guides available here to find out how to create or reset your password.

 

Step 3: Once you have logged in, click on ‘My Enrolment’, to access your course. If this does not work, please see your lecturer about manually enrolling you on the course.

 

Accessing myLearning from myAyrshire College App

Video Guide: How to access myLearning via the myAyrshire College app

 

Connect to College Wifi

Students at Ayrshire College can log in to the Eduroam wifi network.

Step 1: Choose the Eduroam network in your phone or device’s wifi settings

Step 2: Log in to the Eduroam network. Your username is your student email address. This is your student number followed by ‘@ayrshire.ac.uk’, for example: A0123456@ayrshire.ac.ukUse the same password that you use to log in your student email.

Step 3: Click to Trust the network if you are asked to.

You must set a password by logging in to your student email account before you can connect to wifi.  

Accessing OneDrive & Office 365

Your OneDrive is storage attached to your college email address. You can save to it and access work saved to it from any computer, at home or in college.

You can also access online versions of the Microsoft Office applications, like Word, PowerPoint or Teams. These online applications are called Office 365.

 

Go to Microsoft Office Site

Step 1:Open an internet browser, such as Chrome or Edge. 

Step 2: In the browser window type www.office.com into the address bar at the top of the page. Press the enter key. A log in page will open.

 

Log in to Microsoft Office

Step 1: On the log in page, type your college email address. This is your student number followed by @ayrshire.ac.uk, for example: A0123456@ayrshire.ac.uk. Click Sign In or Next

Step 2: On the next page, type your password. Click Sign in

If you aren’t sure what your password is, please follow our Getting Logged On or Reset Your Password guide

Step 3: Click on the OneDrive icon. You will also see the other Office apps here like Word, PowerPoint and Excel. Just click on any icon to open the application. A list of files that you have saved to your OneDrive will open. To work on one, click on the title.

 

Switching Apps

When you are using any of the Office 365 apps, there is a grid of dots in the top left corner of your screen. 

Click on these to open a list of the other apps. You can then choose the application you need (like Word, PowerPoint or Teams) from the list that appears by clicking on it.

 

Save Your Work Online

When you are working online, your work is automatically being saved to the OneDrive.

We suggest that you name your document as soon as you start working on it, so that you can find it later.

To do this, click on the name of the document at the top of the page.

In the box that appears, type the name you want to give your work.

You will then be able to find it under that name by going to your OneDrive.

 

Help

You can find lots of useful guides on all aspects of using Office 365 on the Microsoft support website.

Watch this video to find out how to use Microsoft Word online.

 

Click here to view (and download) this guide in a pdf with images.

 

Changing Your Password

You will be asked to change your password every 90 days to keep your account secure, but you can change your password at any time if you’re worried that someone else might know it.

You can only follow the instructions in this guide if you know what your password is. If you have forgotten your password, or if it’s not working, please follow the instructions in our Reset Your Password guide.

Step 1: Open an internet browser, such as Chrome or Edge. 

Step 2: In the browser window type http://selfservice.ayrshire.ac.uk/  into the address bar at the top of the page. Press the enter key.

Step 3: Click on Change Password

Step 4: Enter your college email address. This is your student number, followed by @ayrshire.ac.uk, for example: A0012345@ayrshire.ac.uk. Click Next.

Step 5: Type in your current password. Click Sign in

Step 6: Enter your current password into the Old password box.

Enter a new, different password into the Create new password box. This must:

  • Be between 8-12 characters log
  • Must include a number and a capital letter (it may also contain a symbol)
  • It can’t be your own name or date of birth
  • It can’t be the same as a password you have used before

Type your new password in again to the Confirm new password box. Click Submit

The password you have set is now your password to log in to college emails, My Learning (Moodle), online resources and a computer in the college.  

Watch this video for help on changing your password

Click here to view (and download) this guide in a pdf with images.

How to Download Microsoft Office 

Step 1:Open an internet browser, such as Chrome or Edge. 

Step 2: In the browser window type www.office.com into the address bar at the top of the page. Press the enter key. A log in page will open.

 

Log in to Microsoft Office

Step 1: On the log in page, type your college email address. This is your student number followed by @ayrshire.ac.uk, for example: A0123456@ayrshire.ac.uk. Click Sign In or Next

Step 2: On the next page, type your password. Click Sign in.

Step 3: Click Install Office in the top right-hand side of the screen, then choose Office 365 apps.

Step 4: A pop-up box will appear. Follow the instructions on the screen.

It may take some time to download. Once the download is finished you can start any of the Office apps from the Start menu as normal. 

You can install a free version of Office on up to 5 different devices.  

 

Click here to view (and download) this guide in a pdf with images.

Reset Your Password

You can reset your password if you have forgotten it or if your password isn’t working.

Step 1: Open an internet browser, such as Chrome or Edge.

Step 2: In the browser window type http://selfservice.ayrshire.ac.uk/  into the address bar at the top of the page.  Press the enter key.

Step 3: Click on Reset Password

Step 4: Enter your college email address in the User ID box.

This is your student number, followed by @ayrshire.ac.uk, for example: A0012345@ayrshire.ac.uk. Type the letters and numbers you see in the image into the box. Click Next. You can use the speaker icon to listen to the letters. You can click on the refresh icon to get a new set of letters and numbers.

Step 5: You will be asked to answer 3 of the security questions you have already set up. Type you answers into the boxes. Click Next. If you have not set up security questions, or if you can’t remember the answers to the questions, you can return to the Self Service portal and click on the Setup security questions button.

Step 6: Type a new password in to the Enter new password box.

Your password must:

  • Be between 8-12 characters log
  • Must include a number and a capital letter (it may also contain a symbol)
  • It can’t be your own name or date of birth
  • It can’t be the same as a password you have used before

Type your new password again into the Confirm new password box. Click Finish

You can now use your new password to log in.

 

Click here to view (and download) this guide in a pdf with images.

 

Setup Security Questions 

We suggest that you set up security questions for your college account as soon as possible. Doing this means that you can reset your password if you forget it.  

Step 1: Open an internet browser, such as Chrome or Edge. 

Step 2: In the browser window type http://selfservice.ayrshire.ac.uk/  into the address bar at the top of the page.  Press the enter key.

Step 3: Click on Setup security questions

Step 4: Enter your college email address. This is your student number, followed by @ayrshire.ac.uk, for example: A0012345@ayrshire.ac.uk. Click Next.

Step 5: Type in your current password. Click Sign in

Step 6: If you have not set up your security questions, click to Set them up now. If you have set up security questions before but want to change them, click to Change

Step 7: Click on the down arrow in the question box and choose the question you want to answer from the list that appears. Type your answer into the box. You must choose and answer 5 questions. Your answers must be more than 3 letters long and they cannot be the same. Once you have answered 5 questions, click Save answers. On the next screen click the Finish button.

Important! Take a note of your security questions & answers and keep this somewhere secure (we suggest on your phone). You will need these if you ever need to reset your password.

 

Click here to view (and download) this guide in a pdf with images.

myLearning FAQ

Please see below for answers to some of our most commonly asked questions on myLearning

Question: I can login to myLearning but can’t see my courses?

Answer: You may need to choose the ‘My Enrolment’ option from the menu. Or if viewing on your mobile the ‘My Enrolment’ link can be found by using the black and white arrow to open the menu and scrolling down to the key links section.

This should automatically attach you to the correct courses.  If this doesn’t work, then ask your lecturer to enrol you or provide an enrolment key.

We also have a video guide that shows you the process.

 

Question: I am getting an error when I try to login using Office 365 that says the Office 365 account is already matched with another Moodle User

Answer: Please go to the link provided in the error message (https://student.ayrshire.ac.uk/custom/o365/loginfix.php).  This will attempt to fix it.

Question: Can I login to myLearning using my non-college or school provided Office365 account or email address?

Answer: Unfortunately, access is restricted to college provided email addresses only.

 

Question: I have a school/work/glow office 365 email address and am having problems accessing myLearning using my College account – what should I do?

Answer: You may need to make sure you are completely logged out of your school/work/glow Office365 account first. An easy option would be to open a new private/incognito tab in your browser and then try accessing myLearning from there.

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