“Ayrshire College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the college's procurement strategy and financial regulations.”
The Procurement Strategy, endorsed by the Executive Management Team, sets out the procurement direction of Ayrshire College. The strategy is subject to ongoing development and shall evolve in line with local, regional, sectoral and national procurement initiatives.
Ayrshire College Annual Procurement Report
Procurement within the College is devolved to departments. However, the overall remit of Procurement is structured as follows:
Michael Breen, Vice Principal- Finance and ICT
James Thomson, Director of Finance and Student Funding
Kathleen Harper, Procurement Manager
SUPPLYING AYRSHIRE COLLEGE
Ayrshire College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for Universities and Colleges. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland. Ayrshire College procures from these contracts where possible.
The College also has access to the following :
- UK Higher and Further Education Framework Agreements
- Scottish Government Procurement Services Framework Agreements
- National Public Sector Framework Agreements
Where the College requires to procure goods, services or works that are not covered by Framework Agreements set up by the above, the College complies with the following procedure:
- £0-£5,000 – 1 quote
- £5,001 - £35,000 – 3 written quotes
- £35,001 - £189,330 – Competitive Tenders
- Above £189,330 (goods and services)- EU Tender
- Above £4,733,512 (works) – EU Tender
PUBLIC CONTRACTS SCOTLAND ADVERTISING PORTAL (PCS)
Ayrshire College advertises all tenders above £50,000 through the Public Contracts Scotland Advertising Portal. The PCS Portal is also used for smaller value tenders and/or Quick Quotes.
Ayrshire College current contracts can be viewed at Ayrshire College Contracts Register
Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.
Ayrshire College is committed to achieving sustainable procurement through an on-going process of developing procurement procedures with all elements of the supply chain to ensure social, ethical and environmental criteria are integrated into contracts aimed at achieving best value by:
- Adopting the APUC Supply Chain Code of Conduct as part of our commitment to conducting procurement activities in a socially responsible manner, see Supply Chain Code of Conduct
- Using the Sustainability Test for contracts over £50,000.
- Considering the whole life cost of goods and services procured
- Considering the environmental and social impact of goods and services in the tender process
- Communicating and promoting sustainability to all employees and ensuring that it is included in the tender process
- Using the Public Contracts Scotland Advertising Portal for goods and services above £25,000
Privacy Notice- Tendering Contractor/Contractor Staff
Download a copy of our Privacy Notice
OTHER USEFUL PROCUREMENT INFORMATION
The College issues Purchase Orders to inform suppliers of our requirements and as authorisation for them to proceed with the requirement. Under no circumstances should any goods, services or works be provided unless you are in receipt of an official Ayrshire College Purchase Order.
Modern Slavery Statement
The College is committed to the protection of and respect for all human rights and has adopted a zero-tolerance position to slavery and human trafficking in all its forms. The College demonstrates this by acting ethically and responsibly in all the relationships it holds, and uses the APUC Supply Chain Code of Conduct to reinforce this commitment in all contracting activity. Further to this, the College seeks to work with those who value human rights and uphold the same or similar zero-tolerance position to slavery and human trafficking in how they conduct their business and relationships.
Through these arrangements Ayrshire College demonstrates that it is fully committed to fulfilling the provisions set out within the Modern Slavery Act 2015, as appropriate.
Ayrshire College will work to continue to raise awareness of modern slavery both internally and with our external stakeholders and suppliers.
We will identify and work with our suppliers to ensure that they share this commitment.