Graduation 2022
GRADUATION 2022
This year's Graduations will take place as follows:
Kilwinning Campus
Thursday 6 October, 7.00pm - The Abbey Church
Ayr Campus
Thursday 13 October, 7.00pm - Ayr Racecourse
Kilmarnock Campus
Thursday 27 October, 7.00pm - The Grand Hall
Eligible students will be contacted late August, with information on how to book guest tickets, gowns and photography.
What you need to do
When you receive your letter please carefully read this information and, using the step by step guide, log on to www.edeandravenscroft.com and do the following:
- Confirm your attendance
- Hire your gown
- Book photographs (if required)
- Book guest tickets
- Tell us if you or your guests have any special access requirements e.g. wheelchair access, mobility problems, hearing impairments, health issues, etc.
You will need your Scottish Candidate Number, which can be found at the bottom of your letter, to log on. If you have any problems please contact the Events Team on 01563 495035 or events@ayrshire.ac.uk
REGISTRATION DEADLINES
You must complete registration and bookings before the deadline or you you will not be able to attend your ceremony. Deadlines are:
- Kilwinning - Wednesday 21 September
- Ayr - Wednesday 28 September
- Kilmarnock - Friday 21 October
GOWNS
Students eligible for awards should wear the appropriate gown and hood. These can be hired from Ede and Ravenscroft and cost £30.
If you prefer you can book via the Ede and Ravenscroft call centre on 01223 861 854. Gowns booked via the call centre will be charged at a higher rate to cover administration costs.
PHOTOGRAPHS
Ede and Ravenscroft will be available on the day of the ceremony for photographs.
It is best to book photographs in advance. Those who do not pre-book may still be able to request these on the day. Price options are available on the Ede and Ravenscroft website.
TICKETS
Guest tickets are free of charge but they must be booked to allow us to monitor numbers. Graduates do not need a ticket for themselves.
Tickets will be sent to the email address you provide when booking. You should receive these the week of the event. If you do not please check your junk mail.
Initially you can book up to two guest tickets. Extra tickets may be available from the following dates:
- Kilwinning - Friday 23 September until Friday 30 September
- Ayr - Friday 30 September until Friday 7 October
- Kilmarnock - Wednesday 12 until Friday 21 October
If available, these will be issued on a first come, first served basis. To avoid disappointment we recommend that you book extra tickets as soon as they are released.
Visit www.edeandravenscroft.com, log in to your existing order and simply amend the number of tickets required.
ACCESS REQUIREMENTS
If you or one of your guests have any specific access requirements, mobility problems, hearing impairments, health issues please provide details to allow appropriate arrangements to be made. If you have any concerns please contact the Events Team on 01563 495035 or events@ayrshire.ac.uk
CONSENT
Your name will be featured in the graduate list and in the newspaper. If you wish it to be removed, you must contact the Events Team on 01563 495035 or events@ayrshire.ac.uk
On the day
Kilwinning Campus
Thursday 6 October, 7.00pm - The Abbey Church
- Gown collection and photography at Kilwinning Campus opens - 5.00pm (Gowns must be collected from Kilwinning Campus, prior to registering at The Abbey Church)
- Registration at The Abbey Church opens - 6.00pm
- Registration closes - 6.45pm
- Ceremony duration - 7.00pm - 8.00pm (approx)
Ayr Campus
Thursday 13 October, 7.00pm - Ayr Racecourse
- Gown collection and photography in the Prince's Royal Suite opens - 5.00pm
- Registration in the Ayrshire Suite opens - 6.00pm
- Registration closes - 6.45pm
- Ceremony duration - 7.00pm - 8.15pm (approx)
Kilmarnock Campus
Thursday 27 October, 7.00pm - The Grand Hall
- Registration, gown collection and photography at The Grand Hall opens - 5.00pm
- Registration closes - 6.45pm
- Ceremony duration - 7.00pm - 8.00pm (approx)
Gowns and Photography
Please leave plenty of time to collect and secure your gown. You may require two safety pins.
Many graduates prefer to have their official photographs taken before the event to avoid queueing afterwards.
All graduates must ensure they register.
Tickets
Guests should present printed or electronic tickets to a member of staff on arrival the event.
Personal belongings
Please do not bring personal belongings to the church as there is no cloakroom, and you may not return to the same seat after receiving your award. We suggest anything you do bring should be left with your guests.
The ceremony
After registration, college staff will direct you to your seat. Your seat will be labelled with your name.
All graduating students are seated in the same order as the programme. It is therefore very important that you do not change seats as this could result in disruption of the ceremony and graduates receiving the wrong certificate.
Once the ceremony has commenced staff will ask you to leave your seat and form a queue. When your name is announced, walk onto the stage to receive your certificate. You should then leave by the stairs on the opposite side of the stage.
If you require any additional support please contact the Events Team on 01563 495035 or events@ayrshire.ac.uk
After you receive your award
College staff will direct you to a seat, where you should stay until the ceremony has finished. The seat you are allocated after the presentation of your award may not be the same one you had initially, so please do not leave any personal belongings.
Certificates
In the unlikely event that you receive an incorrect certificate, please accept the certificate presented to you and leave the platform as detailed above. At the end of the ceremony please notify a member of college staff.
After the ceremony
When the ceremony finishes the piper will start piping and you will be directed to the refreshments provided for graduates and guests.
Returning Gowns
You are responsible for ensuring that your gown and hood are returned to the gown collection point before you leave the building.
www.edeandravenscroft.com
We have included some extra information below to help you book tickets, gowns and photography online:
STEP 1: Go to www.edeandravenscroft.com
STEP 2: Click on the ‘Graduation Services’ tab and select
‘Hire or purchase academic dress’.
STEP 3: Type ‘Ayrshire College’ in the ‘Institution Details’ box.
STEP 4: When it has found Ayrshire College, click continue.
Please note - Your ID is not your student ID; it’s your Scottish Candidate Number (SCN) which you will find on your results or on your invitation letter.
If your SCN number starts with a zero, please try the number with and without the zero as in some cases the system removes the zero from the front.
Your email address will just be your most up to date email – this will be used to send your e-tickets.
STEP 5: Fill in the boxes: ‘ID, Surname and Email’ (see note*) and click the ‘Continue’ button.
STEP 6: The next bit will show you your award level, e.g HNC, please make sure this is correct and click submit.
STEP 7: The next page will come up with ‘Ceremony details’. Please make sure you have been allocated to the correct ceremony then click the yes button.
You should see this page:
STEP 9: Please scroll down and click ticketing.
STEP 10: You will then see this page…
Fill this in and continue through the website to make your selections. You will need to fill in your ticket details before it allows you to hire your gown. You can also choose to book photography. After this please remember to scroll right down and proceed to checkout.
If you have any problems with this process email events@ayrshire.ac.uk
